Constitution

THE NEW FOREST CLUB CRICKET ASSOCIATION CONSTITUTION Rev 07 Jan 2014 

1. The Association shall be called the ‘New Forest Club Cricket Association’ and Membership will be open to all Cricket Clubs affiliated to the Hampshire Cricket Board in the New Forest and surrounding districts at the discretion of the Committee.

2. The object of the Association will be to provide facilities for the co-operation of Cricket Clubs in the Association, to negotiate with other voluntary organisations, public authorities and boards.

3. The Association, at its Annual General Meeting, shall elect the following officers: Chairman, Vice Chairman, Secretary, Treasurer and Auditor 

4. The affairs of the Association shall be entrusted in the Management Committee which shall consist of 

(i) The Officers above

(ii) Representatives from the NFACUAS (umpires);  Colts and Development Section;  Indoor League;   Press Officers.

(iii) New Forest representatives elected to the Hants. Cricket League Committee and any other members elected by the NFCCA AGM.

(iv) Other members as the Committee see desirable to co-opt.  

The whole Committee shall retire annually but be eligible for re-election.

5. The administration of Competitions and other sections of Association’s affairs shall  be entrusted in appropriate sections.   Each section shall be responsible to the Management Committee and to the AGM who may delegate to each section such Power as it sees fit.

6a Each Full Member Club shall be liable to pay an Annual Subscription.  The sum of which will be agreed at the previous AGM.  Membership from 1st January 2015 is £35. plus Entry Fees to such Association competitions in which it participates.  All Clubs with Junior teams playing in the NFJCA leagues must be Full members of the NFCCA.  All other fees to be ratified and all subscriptions and fees to be fixed by AGM.

Clubs which have no Junior team playing in the NFJCA leagues and do not wish to enter the Knock Out Cup competitions shall be able to join the NFCCA as an Associate Member Club.  Associate Membership from 1st January 2015 is £15  Associate Member Clubs will not have any voting rights at AGMs.

6b All Member Clubs entering any of the Association’s competitions shall take out public liability insurance to the standard level agreed at the corresponding Hampshire Cricket League AGM.  Current insurance must be produced by 20th  April each year.  A Club whose insurance renewal is due after 20th April shall produce evidence of renewal 14 days before the due date.  Any Club failing to meet this requirement shall be suspended from the NFCCA/NFJCA Competitions until such evidence is received.

6. The Management Committee shall meet a minimum of 4 times a year, normally on the 1st Tuesday of February, June, September, and December.  No meeting shall be held unless a quorum of two officers and three other members are present. The Secretary shall keep a record of all meetings at which the following business maybe transacted.

(i) Reports received from Officers and Sub-Committees.

(ii) Resolutions decided on any matter within the Committee’s authority.

(iii) The Management Committee and Sections shall have authority to take disciplinary action against any Club or individual who is in breach of the Association’s Rules in accordance with the disciplinary rules (8) below.

(iv) The Management Committee will consider an appeal by any Member Club against a decision made by an Officer or Section with delegates powers under (5).  No appeal will be considered unless submitted in writing to the Secretary and accompanies by a deposit of £20.  The deposit will be forfeited if the Committee considers no reasonable case has been made.

8. DISCIPLINE:     refer to Hampshire Cricket League Handbook.  In its Constitution between AGM’s.

9. The Annual General Meeting of the Association will be held on the last week in January of each year.  Any resolution for AGM must be submitted to the Secretary at least 21 days in advance of the Meeting in order it may be circulated to all Clubs with notice of Meeting.    No other Resolutions (except amendments to properly submitted Resolutions) shall be debated unless the Chairman and the meeting decide that special circumstances allow.  The meeting should be a Public meeting but voting shall be restricted to one vote for each Member Club on each Resolution or Election.  The Meeting shall not be held unless a quorum of 6 Committee members and a 25% representation of Member Clubs is present.  The Secretary shall keep a record of the Meeting at which the following business may be transacted:  Minutes of the previous Meeting shall be approved and any necessary business passed.  Reports received from Officers and Sub-Committees.  Any Rule changes shall be decided;

Any amendments to the Constitution shall be decided on a two to one majority of Clubs present voting.

Any other Resolutions submitted to the Meeting and within the objectives of the Association shall be decided by 

simple majority.

The Meeting shall elect the Officers as in (3) above and also the following:

a) A President and Vice Presidents as it sees fit.

b) An Auditor to the Association’s accounts

c) Such other Officers as it shall deem necessary to fulfil the Associations’ responsibilities.

d) Life Members and Honorary Members as it sees fit.

10. An Extraordinary General Meeting shall be convened on the Resolution of the Committee or written submission by 25% of Member Clubs. The Meeting will be subject to the same quorum and have the same powers as an AGM except that:

(i) Discussion shall be restricted to the Resolutions on which the EGM has been called.

(ii) Voting shall be on those Resolutions only and on no other matter.

(iii) 14 days written Notice of the Meeting must be given to all Member Clubs.

11. The Secretary shall give at least 10 days notice of any Committee or General Meeting.  All Member Clubs will send representatives to any AGM or EGM called as in (9) or (10)  above.  Failure to be represented at a General Meeting will incur a find of £10.

12. The Association may, subject to decision at AGM, elect to affiliate to any Organisation whose objectives are compatible with the Association’s, or may join with such other Organisation in jointly organising any appropriate Competition.

13. The Treasurer and Section Treasurers shall close the Association’s books each year on 31st December and shall submit the Accounts for Audit in good time for their presentation at AGM.

14. In the event that a properly constituted General Meeting elects to terminate this Association’s activities then the Association’s assets must be disposed of by:

i) Equal division amongst all paid-up Member Clubs

   OR

ii) By allocation to the National Playing Fields Association or similar Trust.  In this event the Meeting shall be empowered to instruct the bank to hold the funds for a period of seven years to allow for resumption of the Association under its Constitution.

iii) The Association shall not be wound up as above unless at least 75% of the Member Clubs vote in favour.

15. FINES:  Other than fines and deposits listed in the Disciplinary and Complaints 

      procedures, the following will apply:

      Non-attendance at General Meeting (General Constitution Rule 11)£10.00

      Failure to advise opponents/umpires of postponement

 (as requested by Knock-out Regulations)£10.00

      Failure to submit Result Sheets/Telephone Results

(as requested by Knock-out Regulations)£10.00

      Failure to respond to correspondence by a specified deadline

First offence (in year starting from AGM)         £ 5.00

Second offence                 £10.00

Each subsequent offence         £20.00

The fine will be doubled if not paid within 35 days of issue.

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